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Some companies centralize control by requiring all of their employees to use the portal.
Others simply store their documents online for easy access, customization, and ordering ad hoc.

However you use these solutions, there are some simple steps you can take to get the most out of them.

1 2 3 4 5

Make the link Have a launch Add it to your Be responsive to Have a champion
accessible. plan. onboarding process. how people are inside the company.
using the system.
How do you access
the system? Place Don’t assume that When people If you already Have someone
the link in an area just because the get hired within manage your inside the company
of your website solution is there, your company, documents online, whose job it is
that users are people will use it. include the print ask people how to continually
regularly accessing Set up a plan to let portal as part of they use it and champion the
throughout the employees know their onboarding. how you can system. Maybe
course of their day. about the system, If they start using make the process that’s someone
Make it easy to find. educate them on the system from easier. Is the site inside your
how to navigate the outset, they’ll easy to navigate? communications
it, and continually keep doing it. Does it contain department.
promote it within the documents Maybe it’s a “super
the company. employees need user” inside each
(Need help and use? (Many department.
developing a plan? portals contain Maybe it’s you!
Ask us to help!) old and outdated
documents that
are rarely or never
used.) Do you
need to add new
documents? If
so, which ones?

Companies that regularly utilize their print portals experience significant benefits from
streamlined ordering, lower costs, less waste, and better brand management. But those
benefits can only be achieved if the system is actively used. These five steps will go a

long way toward helping you maximize the benefits of these powerful tools.

CASKEY GROUP Q 7